THE GATHERING2026
24 OCT 2026HANOI
YOUR INVITATIONLinh NguyenDelegate
QRS–00248Your way in.
CHECKED IN09:41 · Main entrance
Send QR invitations, equip your door team, and follow every synced arrival. One check-in workflow for your whole event.
Follow Linh from invitation to check-in and the attendance overview. The slides advance automatically; pause or select a step to explore.
TRY A GUEST’S JOURNEYINTERACTIVE DEMO
QRS / SCAN
Ready for a ticket
You're checked inWelcome, Linh.Delegate 1 guest
Already checked inPrevious entry · 09:41No additional admission recorded.
Main entrance01
Attendance overview
247/ 320
Checked in
Latest arrival
LN
Linh NguyenMain entrance
MA
Minh AnhMain entrance
CHECKED INQRS–00248
One invitation, ready to scan.
Meet Linh. Her invitation carries your event’s identity and her own QR ticket.
An invitation becomes an arrival.
The scanner reads Linh’s ticket and checks her admission.
You’re in, Linh.
Admission confirmed. Your door team can welcome Linh inside.
From the door to your overview.
Linh’s check-in is syncing to the attendance view.
Same ticket. Not a second guest.
This demo has re-entry off. The previous entry is shown; the count stays at 248.
One arrival. Everyone up to date.
Linh’s arrival is now in the feed. 248 of 320 guests are checked in.
Illustrative preview · Sample data · No camera or real ticket needed. Offline arrivals appear after syncing.
For the moments that bring people together
- Conferences
- Exhibitions
- Corporate events
- Workshops
THE ORGANIZER’S JOURNEY
From spreadsheet to guest list.
Start with the list you already have. Match your columns, review the rows, and bring your guests into QRS.
- Import a spreadsheet
- Match columns
- Review & import
.xlsx .csv
Excel (.xlsx) or CSV. This preview uses a built-in sample, not a file from your device.
- Guest nameName
- Email addressEmail
- CategoryTicket tier
Review the suggested matches. In QRS, you can change them to suit your file.
3 valid rows. Ready to import.No validation errors in this sample.
Preparing your guest list…Creating three sample records in this preview.
Your sample guest list is ready.3 guests imported in this preview. No invitations sent.
- Linh Nguyenlinh@example.comDelegate
- Minh Anhminhanh@example.comDelegate
- Bao Tranbao@example.comDelegate
Start with Linh and two other guests in a familiar spreadsheet.
Your sample file moves into QRS, ready for its columns to be matched.
Connect each column to the right event field.
Check the validation results before confirming the import.
The reviewed rows become a guest list, ready for invitations.
Next comes the invitation. Follow Linh from her QR ticket to the door.
Illustrative preview · Sample data only · No file uploaded or guests created.
BEYOND THE FIRST SCAN
Ready for event day.
From the first invitation to the last arrival, give your team a clear plan at every door.
Talk to our teamGuest lists & branded tickets
Import a guest list or open registration. Design the QR invitation, set ticket tiers, and send it by email. No app for guests to install.
Multiple doors, one overview
Assign staff to doors, control access by ticket tier, and follow synced arrivals together. Can’t find a ticket? Look up the guest by name or email.
Companions, badges & re-entry
Configure companions, enable badge printing, or allow check-out and re-entry. The door team follows your event’s rules.
A plan for interrupted connections
Prepare scanners online. Supported scans can queue during an outage and sync later. Devices can’t see each other’s pending scans, so conflicts may need review.
A FEW PRACTICAL ANSWERS
Before your first event.
Do guests need to install an app?
No. Guests can show their QR ticket on a phone or bring a printed copy. Your door staff use the QRS scanner in a browser to check them in.
Can I bring my existing guest list?
Yes. Import your guest list, organize ticket tiers, and map additional information to your event's custom fields. You can also invite guests through a registration form.
What happens when a ticket is scanned twice?
For an event without re-entry, QRS shows that the ticket is already checked in, including its previous entry details. Events with check-out and re-entry enabled follow the event's entry policy. A copied QR code is still the same ticket, not a separate admission.
Can my team use more than one entrance?
Yes. Set up doors and assign staff for your event. You can configure ticket-tier access and capacity for each door, then review synced arrivals in the event dashboard.
What happens if the internet connection drops?
Prepare and sync the scanners while online. Supported check-ins can be queued locally during an outage and synced when the connection returns. Offline devices cannot see each other's pending scans; duplicate or blocked entries may need review after syncing. The dashboard updates after scans have synced.
Can I use my own ticket design?
Yes. Customize your event ticket with your branding and event details. Each guest receives their own QR ticket, which can be displayed on a phone or printed.
YOUR NEXT EVENT, WITH QRS