Before the event
Design branded tickets with guest names and QR codes filled from your guest list.
Explore featureEVENT CHECK-IN SOFTWARE
Event check-in
with QR codes.
Import your Excel guest list, send a personal QR ticket to each guest and scan it at the door. QRS brings attendance tracking into one system for conferences, seminars and corporate events.
Guests show a ticket on their phone or bring a printout · No guest app needed
THE GATHERING / 2026the
gathering24 OCT 2026 · HANOI
gathering24 OCT 2026 · HANOI
YOUR INVITATIONLinh NguyenDelegate
QRS–00248Your way in.
QRS / SCAN
Scan at the door
You're checked inLinh Nguyen · Delegate
Main entrance01
Attendance overview248 / 500
+1Workflow illustration · Sample data
For the moments that bring people together
- Conferences
- Exhibitions
- Corporate events
- Workshops
Before the event
02Import an Excel guest list and email QR tickets.
At the event
03Scan tickets and confirm guests at the door.
Monitor & review
Follow synchronized arrivals and export reports.
FROM GUEST LIST TO CHECK-IN
How does QR code check-in work?
Each QR ticket is linked to a guest on your event list. When staff scan it, QRS checks the ticket against your configured entry rules and records the arrival, replacing manual name searches and attendance marks.
Import your guest list
Prepare an Excel or CSV file, check guest details and assign ticket tiers before sending invitations.
Email personal QR tickets
Design tickets with your event branding. Each guest receives their own ticket to show on a phone or bring as a printout.
Scan tickets and track attendance
Staff scan a ticket or look up a guest at the door. The overview and reports show check-ins after they synchronize.
Explore the features
Every part of your welcome, connected.
Scroll to explore, or select a feature.
QRS / THE GATHERING01 / 07
Workflow illustration · Sample data
Before the event
Personalize invitations and deliver each guest's QR code or ticket link.
Explore featureAt the event
Explore the welcome flow from presenting a QR ticket to confirming check-in and handling scan results at the door.
Explore featureAt the event
Welcome primary guests and companions according to your event's mode and allowance.
Explore featureAt the event
Review guest details and print a badge from your event design at the welcome desk.
Explore featureAt the event
Prepare scanners before the event, save check-ins on the device, and sync after reconnecting.
Explore featureMonitor & review
Follow synced check-ins by door, ticket tier, and time, then export reports when needed.
Explore featureHow it works
From your guest list to a warm welcome.
Five steps to prepare your event, welcome guests and follow attendance in one place.
BEYOND THE FIRST SCAN
Ready for event day.
From the first invitation to the last arrival, give your team a clear plan at every door.
Talk to our teamGuest lists & branded tickets
Import a guest list or open registration. Design the QR invitation, set ticket tiers, and send it by email. No app for guests to install.
Multiple doors, one overview
Assign staff to doors, control access by ticket tier, and follow synced arrivals together. Can’t find a ticket? Look up the guest by name or email.
Companions, badges & re-entry
Configure companions, enable badge printing, or allow check-out and re-entry. The door team follows your event’s rules.
A plan for interrupted connections
Prepare scanners online. Supported scans can queue during an outage and sync later. Devices can’t see each other’s pending scans, so conflicts may need review.
A CLEARER WORKFLOW
Less admin. More room to welcome.
Bring guest lists, invitations, and attendance into one workflow so your whole team can work together.
| Task | Manual Check-In | QRS / QR Code Check-In |
|---|---|---|
| Guest arrival | Find names and mark a paper list. | Scan a QR ticket or look up the guest. |
| Previously used tickets | Check manually between entrances. | See previous entries under your event’s rules. |
| Attendance overview | Combine separate attendance lists. | Follow check-ins after they sync. |
| Event reporting | Enter and aggregate records by hand. | Filter records and export attendance reports. |
GUIDES FOR EVENT TEAMS
Prepare for real event-day situations.
Understand the check-in workflow, move your Excel guest list and plan for unreliable venue connections.
01
How QR code event check-in works
From ticket creation to confirmation at the door: understand each step and how to handle scan results.
Read the guide02Import a guest list from Excel
Prepare your file, review its columns and bring guests into one invitation and check-in workflow.
Read the guide03Check in guests without Internet
Prepare devices before the event, save scans locally and review records after reconnecting.
Read the guideA FEW PRACTICAL ANSWERS
Questions about QR code event check-in
From sending tickets to running your entrances, get answers before your next event.
Talk to our teamHow does QR code event check-in software work?
Import your guest list, design tickets and email each guest their personal QR ticket. At the door, staff scan the ticket or look up the guest to confirm check-in. QRS validates tickets against the event configuration; the overview and reports update with synchronized records.
Do guests need to download an app?
No. Guests can open their QR ticket in email or a mobile browser, or bring a printout. Your team uses scanner devices signed in to QRS and assigned to the right event and check-in door.
Can I use an Excel guest list?
Yes. Import an Excel or CSV guest list, review guest details and assign ticket tiers before sending tickets. Try a small group first and review rows with missing information before sending to the full list.
Does QRS support check-in without Internet?
Yes, with devices and data prepared while online. Supported scans are saved on the device and synchronize after reconnection. Offline scanners cannot see each other's pending records, so duplicate or conflicting entries may need review after synchronization.
What happens if a QR ticket is copied or scanned again?
A QR image can be photographed or copied. QRS checks the ticket status and warns about repeat scans according to the event's re-entry rules. A QR ticket does not prove the holder's identity; staff should compare guest details when the event requires an identity check.
How is the cost of event check-in determined?
Share your expected guest count, number of doors, event date and needs such as ticket emails, badge printing or operational support. QRS can advise on the scope and provide a suitable quote. Request a demo first to review the workflow and features you need.
YOUR NEXT EVENT, WITH QRS
Prepare your next event
with QRS.
Tell QRS your event date, guest count and number of doors. The demo walks through guest import, check-in and reporting so you can discuss the right setup for your event.